With the rise of technology, more businesses and individuals are exploring ways to convert paper documents into digital formats for easy access, storage and sharing. Digitizing paper saves physical space and allows instant retrieval of documents when needed. Some commonly used methods for converting paper include scanning, retyping, crowdsourcing and optical character recognition.

Scanning Documents

Scanning is one of the most straightforward ways to Converting Paper to digital. All it requires is access to a desktop or portable scanner. Simple documents can be scanned as image files like JPEG or PDF. For documents that need text editing later, scanning to PDF ensures the text is machine readable and searchable. Multi-page documents are best scanned as a single PDF file for easy organization. Scanners vary in speed but basic models can scan 15-20 pages per minute. Scanned docs are immediately digitized without retyping effort. However, image files cannot be edited later and optical character recognition may be needed for text searchability.

Retyping Documents by Hand

For small collections of paper documents, retyping the content manually into a word processing file is an option. This method works well for short texts, forms or reports. Retyping ensures 100% accuracy of the digitized text that can be edited, formatted and indexed freely. However, it is a time-consuming process compared to scanning and not feasible for large volumes. Keyboard typing average is 30-40 words per minute so retyping long docs can take hours. Still, for some sensitive documents where image scanning is not allowed, retyping remains the only option.

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